Privacy Policy - GDPR Compliant - Farminsights
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Privacy Policy

XL FARMCARE UK LIMITED
Company number 07548570

 

This Policy governs the use of the personal data that you provide to us. Personal data is defined as any or all data relating to a natural person who is identified, or can be identified, from the data.

 

It is produced in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act [1998 or 2018] and any other national implementing laws regulations and secondary legislation, as amended or updated from time to time in the UK (‘Data Protection Legislation’).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.


ABOUT US

XL Farmcare UK Limited (“we”, “us”, “our” and “ours”) is an administration and quality assurance service provider. We are registered in England and Wales as a limited liability company under company number 07548570 and our registered office is 17 Lichfield Street, Stone, Staffordshire ST15 8NA.

 

For the purpose Data Protection Legislation and this notice, we are the “data controller”. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in the privacy notice.


WHAT DATA WE COLLECT

You agree that we are entitled to collect, use and process the information you provide to us to enable us to discharge our services and for other related purposes including :-

 

  • Updating and enhancing business records
  • Analysis for management purposes
  • Legal and regulatory compliance
  • Crime prevention

 

If you communicate with us by e-mail we will collect your name and e-mail address and any other content that you send in the body of the email.

 

We will collect information about you when you fill in any forms on our website i.e. sending an enquiry, signing up for an event signing up for a mailing list, filling in a survey, giving feedback, etc.
If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.


HOW YOUR DATA IS USED

We will process and store your data securely, and we will only keep it for as long as we need it for the purpose(s) for which it was collected.

 

In relation to the data we do collect, as laid out in the section above, we may use it as follows:

 

  • Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purpose of completing tasks and providing the Services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services and we have contracts in place that enquires them to keep your information secure and not to use it for their own direct marketing purposes.
  • We collect information from you and on our website to process your enquiry, deal with your questions, give advice based on survey data and improve our services. If you agree, we will also use this information to share updates with you about our services which we believe may be of interest to you.

 

We will not share your information for marketing purposes with companies so that they may offer you their products and services.

 

You have the right to withdraw your consent to our use of your personal data at any time, and to request that we delete it.
Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.


DATA SHARING

We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.

 

“Third parties” includes third-party service providers. The following activities are carried out by third-party service providers: IT and cloud services, professional advisory services, administration services, accountancy services, marketing services and banking services.

 

All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.
We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.


RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

 

Under certain circumstances, by law you have the right to:

 

  • Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.
    If you want to exercise any of the above rights, please email our data protection point of contact; [email protected]

 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
We provide contact details at the end of this Policy for you to use if you have any complaint about our processing of your personal data. If you are not satisfied with the way we deal with this issue, you have the right to lodge a complaint with the Information Commissioners Office (ICO), which is the body in charge of supervising personal data use in the UK.


TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA).

We will not transfer the personal data we collect about you outside of the EEA.


DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.


DATA RETENTION

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

 

When assessing what retention period is appropriate for your personal data, we take into consideration:

  • the requirements of our business and the services provided;
  • any statutory or legal obligations;
  • the purposes for which we originally collected the personal data;
  • the lawful grounds on which we based our processing;
  • the types of personal data we have collected;
  • the amount and categories of your personal data; and
  • whether the purpose of the processing could reasonably be fulfilled by other means.


RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please write to our data protection point of contact:

 

James Allcock
XL Farmcare UK Ltd
3 Diamond Way
Stone
Staffordshire
ST15 0SD

 

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

 

We may change this policy from time to time, in response to changes in the law or for operational reasons. Any changes we may make to our privacy notice in the future will be updated on our website at www.farminisights.co.uk and www.xlfarmcare.co.uk

 

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please contact our Data Protection Point of Contact:

 

James Allcock
XL Farmcare UK Ltd
3 Diamond Way
Stone
Staffordshire
ST15 0SD

 

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

 

Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/concerns